Senior Administrator

About the Role

Responsibilities

• Ensure Hall Chadwick Melbourne’s daily office and administrative functions are delivered in a seamless and efficient manner including that:
  • A welcoming, professional and efficient client experience is provided
  • The office is maintained in a clean and tidy condition, and that necessary equipment, repairs and cleaning are arranged
  • Practice admin processes and procedures are efficient and effective, admin manuals are developed and maintained
  • Reception works seamlessly
  • Administrative on boarding, induction and off boarding requirements are met
  • Create new staff and clients, and back up Practice Support Coordinator with testing if required
• Assist with building management matters as required i.e. Parking, heating, cooling, noise, security, access cards
• Provide support to the Shared Services team, Managers and Directors as required
• Develop, implement and monitor KPIs for the Administration function, covering service quality, timeliness, accuracy, client experience and internal support outcomes
• Provide ongoing performance feedback and coaching to Administration team reports in line with agreed KPIs and role responsibilities
• Attending to company searches, title searches and PPSR searches
• Attending to basic ASIC company changes
• Collating documents to send to clients and uploading to signing platforms as required
• Prepare organisational structures for client groups
• Scanning and filing as required
• Ensure administrative inboxes are dealt with
• Understand and if required, run AML checks on clients and prospects as required and generally support AML/KYC for the firm if required
• Other reasonable duties as requested by the Management, and to assist the Administration team
• Qualifications

• A minimum of four years’ experience in external public practice audit
• Solid understanding of relevant legislation, Australian Accounting Standards, and Australian Auditing Standards
• High level of computer literacy, with an excellent understanding of audit and accounting software
• Strong organisation and follow up skills including the ability to handle competing priorities and meet all deadlines and commitments
• Excellent communication and interpersonal skills, with the ability to liaise with clients in a clear and concise manner, and the ability to discuss issues in a manner which considers the client’s circumstances
• Broad commercial expertise and judgement
• Strong problem solving and analytical skills
• Accuracy and attention to detail
• The ability to work effectively as part of a team, and to coach, mentor and review the work of team members
• Flexibility and a positive approach to travel and working across industries, clients and locations

Qualifications

Job Benefits

At Hall Chadwick Melbourne, we are committed to supporting our people to thrive both professionally and personally. Some of the benefits we offer include:

• Annual remuneration reviews.
• Career Development Conversations focused on your growth and career path.
• Ongoing investment in your learning and development.
• An open door, feedback culture.
• Support to balance your work and life commitments.
• Active social club and team connection opportunities.
• Employee Assistance Program.
• Wellbeing resources including fruit, coffee, monthly massages and flu shots.
• Employee referral program including an attractive bonus.
• Certified as a “Great place to work”.

Contacts

If you’re interested in being part of a team that values meaningful work and attention to detail, we’d like to hear from you.

To submit your application please click Apply Now or contact the HR team at careers@hallchadwickmelb.com.au for further information please.

All applicants must be Australian citizens or hold a current valid Australian work visa.